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3 Tips for Selecting a Quality Management System

Emily Ysaguirre
by Emily Ysaguirre on Wed, Oct 21, 2015

3 Tips for Selecting a Quality Management System

I was once told that the biggest mistake a small business could make is to think like a small business. This is where things become a bit tricky because you don’t want to limit yourself and your potential, but you also don’t want to run before you can walk. That is why it is important to try and stay somewhere in the middle.

But how exactly do you do that? Here are some tips.

  1. Look for a System that is Flexible Enough to Adapt to Your Needs

To be truly effective, a Quality Management System (QMS) must be built on a dynamic workflow platform. This is essentially built on an important aspect…flexibility.  The software platform should be flexible enough to be molded in such a way to allow it to be expanded with best practice applications and to automate the process of collecting quality events, conducting corrective actions on those events and providing document control.

This covers the standard workflow for quality management but you should also be able to adjust these processes to suit your preference. It’s quality management outside of the box. In this respect, the flexibility of the dynamic workflow is invaluable. It’s important to look for a system that can adapt to your existing processes and change when these processes change.  This is one of the key considerations when looking into software solutions and can affect future functionality and cost.

  1. Make Sure Your System Can Grow With You

With the right amount of flexibility and tools, a robust foundation is built into the woodwork of an organization. Scalability may not be an immediate requirement, but long-term it should be. Therefore, having the ability to expand beyond your four walls when the time is right can make a difference in a system’s long-term value.  A scalable system must obviously be technologically capable of handling the load of additional users, but also the administration that extends beyond the management of different user groups like location-specific configurations and the dynamic filtering of location specific data.

Scalability is often overlooked because companies are primarily concerned with the “here and now.” However, it can be entirely profitable to invest wisely from the start.  If you invest in a system that does not have the capability of expanding beyond your site, you may need to purchase another system to accommodate this need. This can cause technological issues, localization issues, standardizing processes and the compilation of continuous data from multiple sites to be backed up.

  1. Research. Research. Research.

Do your research….ensure the solution will grow with you and adapt your unique business needs. By selecting the right solution for your organization, you can implement software that is not only capable of adjusting to your needs and style, but will also offer limitless potential as the years go by.

By implementing a QMS from the very beginning, companies can develop the finest practices and build on them. For smaller companies, it definitely pays to do your research first. Oftentimes, companies move forward before they’re ready. This should be more of a gradual process.

As an organization continues to grow, it is important to have a solution that will grow with you. Building a list of requirements of your current and future goals will result in a set of a well-defined expectations and a system that fits your businesses needs exactly.

A Best Practices Guide to Quality Management

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Emily Ysaguirre
Written by Emily Ysaguirre
Emily Ysaguirre is the Content Marketing Coordinator at EtQ, Inc.
Written by Author

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