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3 Reasons Why You Should Consider Automating Your Employee Training Process

Emily Ysaguirre
by Emily Ysaguirre on Wed, Jul 22, 2015

3 Reasons Why You Should Consider Automating Your Employee Training Process

Employee Training is a fundamental part of any business. It is what keeps an organization up to date and provides employees with the specific tools that are required to keep them skilled on all processes and procedures. Employee Training is able to maintain order within an organization and help keep all necessary individuals in control of a constantly evolving business market.

Creating training requirements and having the ability to organize them by type and training position is beneficial to ensuring that all departments, functions and employees are absolutely skilled in their necessary job requirements. A Training Management system provides a quality-based approach to ensuring the most up to date information is always easily accessible and organized.

One way to ensure that your training tactics are working is by using the Quality Management System’sEmployee Training module.  An automated Employee Training module is helpful in this aspect because it allows you to group certain individuals together to ensure all are on the same page and whether they should be trained together or separately. Administrators must properly train employees and anticipate each and every situation that could arise, to ensure they are prepared to meet any task that comes their way.

The Employee Training module ensures this with capabilities such as:  

  1. Defined Training Requirements: Gathering information and linking training events to specific requirements enables training to be completely organized and set up by type, so whether the training is by position, certification or quality-based it is able to assure that all employees are receiving the training that is applicable fully to their job responsibilities. The Training Management System allows for the creation of a course for each requirement to facilitate the creation of training so that it is specific to each individual’s needs.
  2. Testing Capabilities: An effective Training Management System should have a standard means to ensure that employees have been trained. So how does an organization know that their employees have been properly and sufficiently trained? By delivering and issuing tests that will be scored into either a pass or fail percentage and stored in an employee’s personal file. This information can easily be referenced to provide information on whether or not the employee has received enough training and has demonstrated their proficiency in the qualification process.
  3. Greater Visibility into Adverse Events: All businesses will experience an adverse event at some point. When an adverse event occurs, linking investigations to the training record will allow you to link an investigation back to the training records to see if re-training is required. It will also allow you to make sure that prior training occurred. This can be applied to corrective action as well. Linking training to corrective action helps to uncover systemic training issues. Linking training records to the operational aspect of compliance helps increase visibility into the correlation of adverse events and employee training.

Overall, Employee Training will help make for a more skilled and advanced workforce. This is critical because people are the foundation of any successful business operation. The QMS’s automated Training Management process will ensure that all employees are effectively trained and continuously tested on that training, resulting in a workforce that is fully knowledgeable and up to date on all responsibilities, at all times.

5 Steps Toward a More Efficient Employee Training Software Program

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Emily Ysaguirre
Written by Emily Ysaguirre
Emily Ysaguirre is the Content Marketing Coordinator at EtQ, Inc.
Written by Author

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